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1 what is the definition of group and predefined in the tally. 1.0.1 15 Primary Group; 1.0.2 13 Sub Group; 1.0.3 Detailed about the predefined group in Tally.erp; 1.0.4 A group in a tally; 1.0.5 Example of creating the group of debtors for finding them state wise or city wise. 59 time-saving Hotkeys for Tally 9.0. View list of Groups (Reports groups summary, group voucher screen, cash/ bank summary) F5: Select Payment Voucher.

Pre-Defined Groups There are twenty eight pre-defined groups in Tally.ERP 9. These groups are a part of the chart of accounts for most organizations.

For example, Sales Accounts is a pre-defined group. All sales ledgers can be classified under this group. Out of the twenty eight pre-defined groups, fifteen are primary groups and thirteen are sub-groups.

The user can create any number of primary groups and sub-groups. Primary Groups Subgroups Branch / Divisions Bank Accounts Capital Account Bank OD A/c Current Assets Cash-in-hand Current Liabilities Deposits (Asset) Direct Expenses Duties & Taxes Direct Incomes Loans & Advances (Asset) Fixed Assets Provisions Indirect Expenses Reserves & Surplus Indirect Incomes Secured Loans Investments Stock-in-hand Loans (Liability) Sundry Creditors Misc. Expenses (ASSET) Sundry Debtors Purchase Accounts Unsecured Loans Sales Accounts Suspense A/c Out of the fifteen primary groups, nine primary groups appear in the balance sheets that are capital in nature and six primary groups appear under Profit & Loss account which are revenue in nature. The sub-groups that form a part of the balance sheet are: Pre-defined Subgroups Under Bank Accounts Current Assets Bank OD A/c Loans (Liability) Cash-in-hand Current Assets Deposits (Asset) Current Assets Duties & Taxes Current Liabilities Loans & Advances (Asset) Current Assets Provisions Current Liabilities Reserves & Surplus Capital Account Secured Loans Loans (Liability) Stock-in-hand Current Assets Sundry Creditors Current Liabilities Sundry Debtors Current Assets Unsecured Loans Loans (Liability) Note: Primary groups cannot be deleted.

Default Groups In Tally.ERP 9, there are a number of default Groups that can be used for various accounts. Capital Account This records the Capital and Reserves of the company. The ledgers that belong to Capital Accounts are Share Capital, Partners' Capital A/c, Proprietor's Capital Account and so on. Reserves and Surplus [Retained Earnings] This contains ledgers like Capital Reserve, General Reserve, Reserve for Depreciation and so on. Current Assets Current Assets record the assets that do not belong either to Bank Accounts or to Cash-in-Hand sub-groups.

● Bank Accounts: Current account, savings account, short term deposit accounts and so on. ● Cash-in hand: Tally.ERP 9 automatically creates Cash A/c in this group. You can open more than one cash account, if necessary.

Note: An account under Cash-in-hand group or Bank Accounts/Bank OCC A/c group is printed as a separate Cash Book in the traditional Cash Book format and does not form part of the Ledger. ● Deposits (Asset): Deposits contain Fixed Deposits, Security Deposits or any deposit made by the company (not received by the company, which is a liability). ● Loans & Advances (Asset): This records all loans given by the company and advances of a non-trading nature (example: advance against salaries) or even for purchase of Fixed Assets. We do not recommend you to open Advances to Suppliers’ account under this Group. For further details, please refer to the section on Common Errors.

● Stock-in-hand: This group contains accounts like Raw Materials, Work-in-Progress and Finished Goods. The balance control depends on whether you have selected Integrated Account-cum-Inventory option while creating the company. (refer to Company creation section for more details) Let us consider these options: ● Integrated Accounts-cum-Inventory: This option has a significant effect on the Balance Sheet and Profit & Loss Account. If set to Yes, it brings the stock/inventory balance figures from the inventory records and provides a drill down to the Stock registers from the Balance Sheet. You are not allowed to directly change the closing balance of an account under this group.

You are allowed to pass transactions in Inventory records and the account balances are automatically reflected in the Balance Sheet as Closing Stock. ● Non-integrated Accounts-cum-Inventory: If Integrated Account-cum-Inventory option is set to No, it ignores the inventory books figures and picks up manually entered closing stock balances from the ledger account created. This provides the facility to maintain accounts separately and inventory separately. You are not allowed to pass transactions if your accounts that come under this Group. It allows you to hold opening and closing balances only. Since no vouchers can be passed for these accounts, they are the only accounts for which the closing balances can be directly altered (by an authorised user only).